It is convenient when messages are sorted according to folders, the corresponding notifications come, letters from certain addressees are marked by the set rule and many other things. Similar rules for messages and not only can be created in the Outlook program on the basis of "Templates of rules".
Instruction
1. Most often the MS Outlook program, though possesses other office functions, is used for conducting electronic correspondence. Therefore the greatest part of settings falls to the share of e-mail. For messages rules most often are also set.
2. Open the MS Outlook program on the page of the entering e-mails, enter the main menu where select item "Service". Select in it the subparagraph "The master ruled". Click it and follow hints of a system. The window will open, the first in which will be the list of services for which it is possible to create the rule. In it select your account.
3. There can be programs of anti-virus providing, a firewall and so forth. They will be displayed in a window below, and against them there will be checkboxes, one of which you should note a checkbox. Otherwise, the rule will extend to all available services.
4. To the right of this window there will be several buttons from which you need "Create" only if you did not import the address book together with rules and do not want to change available. Press this button, you will see the following window with two checkboxes, one menu and weed descriptions of the rule where parameters of action which will be made with mail according to your requirements are set.
5. In the first checkbox note a checkbox the Create the Rule on the basis of a Template field then in the following field the list of available templates of rules will appear. It is possible to set a set of rules in the MS Outlook program, and every time you should read "Help" or to understand a trial and error method. But there is a basic on which it is possible to be trained is "Movement of new messages from someone". It is intended, mainly, for sorting of mail according to folders. Having mastered skill of creation of this type of rules, the task of any other types of rules will not make for you work.
6. In the field of the choice of a template note a mouse the corresponding line. The simplest further solution is to click the link "senders or mailing list" in the window which is below. In this case before you the window with the list of your contacts will appear at once. If the contact is available in your address book, select it the mouse, click on the button with an arrow which is located between windows. At the left there will be all contacts, on the right – only selected. For each of contacts this procedure should be repeated separately.
7. If there is no required sender in the address book, its e-mail address can be hammered into a free field over the list of the available contacts. Do not forget to save the address and a name and also all necessary that you found it necessary to write for this contact. The saved data will appear in your address book under that name which you entered as access. Now key OK again, then "Further" and you pass to setup of conditions of the choice of a destination folder for correspondence coming from the address specified by you.
8. The same way click the link "name" for the choice of the final folder. If you did not create the folder for this sort of correspondence yet, it is possible to create it directly in the following window of the program. Here it will be offered to you or to select the final folder from the offered list available, or to create new. Click "Create", enter a name a pack ice if that is not available yet, and click OK. Having pressed Next, you will be able to add additional rules for already created – to enter specifications in what a case it is necessary to apply this rule.
9. For completion of creation of the new rule just click "Is ready". The new rule will be added to the main list of the rules MS Outlook from where you will also be able to edit them. At first be trained on this simple example, just putting different checkboxes in the menu according to the link "senders or mailing list" and watching the received result. Then the same can be made for the name field. Independently experimenting with settings, be not afraid to make something not so: the rule can always be changed or deleted at all.