Employees of office often should send letters by fax. Cases can be absolutely different, but what to do if you faced such problem for the first time and have at all no idea of how to send the letter by the fax.
Instruction
1. Make the letter in the MS Word text editor, having applied at the same time that template which can be used in MS Publisher for adding of a logo of the company. Use MS EXEL if you need to make and send tables by the fax. If you will send pictures, they should have expansion. JPEG.
2. Know, the size of the repetitive letter which can be sent by fax – the page of A4 format. The required font for the letter - not less 10th size. For this reason it is the best of all to contain all the thoughts on one leaf that it was not necessary to send information on several pages.
3. State all information clear and briefly. Write in the letter which you will send by the fax, only what will be useful and is interesting to your addressee. If, for example, to you the specific request was sent, answer it, without digressing, etc.
4. Do not insert small pictures or drawings into letters, they can be greased, and as a result the addressee will receive only negative opinion on you or your company. Do not forget to specify the address, number of the phone/fax or other contact information in the end of the message.
5. Print the letter. Examine the document on printing quality, it should be good, all letters should be accurate and not greased that the addressee could sort the text. If you found any defects, correct them and print the letter again.
6. Open on the fax a tray for submission of documents. As a rule, it is in a back part of the device. Insert the letter the face down. If you have several sheets, specify whether your fax machine supports mass sending if is not present, each of sheets should be inserted separately.
7. Wait for a sound signal, the device should take paper. Dial the fax number of the addressee. Wait for the answer on that end of a wire.
8. Be provided and specify that you would like to send the fax. Click "Start" together with the addressee (Usually say: "I start"). The fax will go if all operations are performed precisely. Do not hang up a receiver till that time until paper passes completely through the device.
9. Click "Communication" and specify whether your letter to the addressee came (whether there passed the fax). If quality of display bad, repeat all actions again.