Also the normal mailbox is necessary for communication with other natural and legal entities of the organization electronic, and sometimes. The first of them can be got on own or third-party server, and the second - in local post office.
Instruction
1. If the organization has own domain name, it is possible to receive a mailbox on it, having started on the server the sendmail program or similar to destination. The e-mail server can be located both in the territory of the organization, and in server hosting provider. The program can be also started on the same server which is used for bringing the official site to general data. The main thing that for it DNS record was made. Instruct the system administrator of the organization to create on this server accounts for her different employees. Specify the received e-mail addresses on the official site. The specified option can be considered the most prestigious (the addresses will be located on the same domain of the second level, as the website), however, for ensuring reliable protection of mailboxes against spam and viruses the system administrator should put a lot of effort.
2. A little less prestigious option of creation of an electronic mailbox consists in use of the corresponding services of the provider providing the organization with Internet access (do not mix it with hosting provider). Then the addresses will be located on the same domain of the second level, as the website of provider. Consider that the main lack of a similar way of receiving mailboxes is their small volume. In the absence of timely cleaning they are quickly overflowed, and in case of getting into lists of spammers of their address it is difficult to replace with others.
3. The least prestigious, but also the most convenient way of receiving electronic mailboxes for the organization is use of public e-mail servers. Their services are provided free of charge, they provide rather high-quality protection against spam, and sometimes - and from viruses. The volume of a box which can be got on such server can be several gigabyte. And some of such servers (for example, Gmail) are considered as less not prestigious in comparison with others.
4. Irrespective of on what server the mailbox is located, it is important to ensure its safety. Set the difficult password, and as the answer to a control question enter random series of characters. Periodically change the password.
5. To have an opportunity to accept paper correspondence, contact the post office, nearest to the organization, with the purpose to get a post office box. Having received the set of documents including the form of the contract, fill out all necessary papers. Specify the zip code and number of a post office box on the website. Do not forget to enter in due time for it a payment.