Any successful activity is based on competent statement of the purposes. And to achieve heights in the business, it is necessary not only to have a clear view of its prospects, but also to write down each step. For this reason the best option of the organization of the time is a planning.
All of us have some plans for future holiday, purchase of vital things or we pursue more global aims concerning our career. Planning helps to distribute optimum resources for achievement of objectives.
Essence and stages of planning
When in our head the next purpose ripens, it is necessary to issue it in a graphic look visually to see resources by means of which we will try to obtain the desirable. Therefore the action plan can be divided into stages. It is statement of tasks and ultimate goals; drawing up action program; identification and fixation of sources and resources; definition of performers of the plan who will help with implementation of the conceived purpose.
Process of planning can have two appearance: strategic and quick. Definition of the purposes and methods of their performance in the long term belongs to strategic planning. Operational planning provides management of the time and resources for every day.
The essence and structure of planning depends on the aims which are pursued by the person in the activity. Therefore also plans can be short-term and long-term. Some types of plans are blocked by others. Thus, one big long-term plan of achievement of the goal consists of small and daily tasks.
For those who only learn to plan the activity it is enough to have the simple sheet of paper and the handle. Every evening write down plans for the next day and delete them in process of performance. This way will allow to plan life only for the day ahead, however this already big advantage which will help you to save time, to achieve the daily objectives and to develop in itself discipline. It is possible to write down the ideas which came to mind during the day in the same plan. The thought – written on the sheet of paper has more chances to be realized. When such easy way of planning becomes a habit, it is necessary to stock up with the diary, the daily log and the calendar of planning:
- the diary is intended only for record of the ideas and thoughts;
- in the daily log plans of meetings and current affairs per day have to be reflected. It is the center of your detail where all picture of the lived day is fixed. It is important to remember the basic rule – it is impossible to begin the next day if its planning is not finished yet. When the person does not see priorities in the activity, he spends time for minor affairs;
- the calendar of planning is intended for plans of one day which is far leaving for a framework. As soon as you learn to plan one day, the calendar of planning can be used for setting of tasks and purposes on the week, month and terms estimated for years. The same rule as for one day concerns week and monthly plans – do not begin week, month, year do not stop planning them yet.
Essence of the basic principles of planning
Respect for the basic principles of planning helps quicker to learn to control the activity, it is more important not to miss thoughts and to be engaged only in those affairs which are important for achievement of the goal. In total there are five such principles:
- Principle of unity. For efficiency of achievement of the goal all cases have to be solved in the uniform direction. I.e. small tasks for day have to be parts of one big plan.
- Principle of participation. People with whom you interact too have to be participants of realization of your ideas. Process of planning of activity has to include all whom it is activity will affect.
- Principle of continuity. Process of planning should not be interrupted because of combination of circumstances. Plans can be corrected because of unexpected incidents as it is inevitable and it is almost impossible to provide all details.
- Principle of flexibility. It is similar to the previous principle consists in an opportunity to alter the initial plan taking into account unforeseen circumstances.
- Principle of accuracy. Any action plan and current affairs has to be extremely exact as far as it is possible.
The essence and need of planning are absolutely indisputable today. Each businessman has at himself an organizer with the calendar where writes down the thoughts and plans for the future. Remember that only planning the activity it is possible to achieve success in affairs, to save personal time and to be an owner of the life.
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