As a rule, PTA meetings in a garden are held by the manager or tutors. But the initiative can proceed also from parents if there is any serious problem which needs to be discussed. It can be repair of a garden, condition of keeping of children, emergency situation and some other questions.
Instruction
1. Define a subject of a meeting. Prepare a performance. It has to be not really long, but capacious and concrete. If you decided to organize parents on carrying out repair of group, try to count in advance how many money for it is required. It is possible that the help of the expert who can make the estimate will be required. It is better if such expert is among parents.
2. Talk to other parents what else subjects could be discussed at this meeting. It is necessary to appreciate personal and others' time therefore you should not gather too often. If such subjects are, ask those who consider them important, also to prepare small performances.
3. Discuss with speakers what explanations of experts you would like to receive. Perhaps, presence of the manager, representative of department of education, the doctor or head of municipal service will be required. They will need to give the floor too.
4. Make and write down the agenda and those who prepare any given questions. Think in what order it is better to conduct discussion. It is necessary to begin with the most important question. Count approximately, what is the time occupies the report on each question, and add time for discussion. The PTA meeting should not continue longer than one and a half hours. In advance discuss possible decisions with other parents.
5. Decide what evident propaganda is required to you. It can be the slide movie, a photo exhibition or an exhibition of children's works, depending on a subject of a meeting.
6. It is necessary to announce the forthcoming meeting in advance. Of course, there are exceptions — for example if it is necessary to discuss emergency urgently. In this case it is possible to bring together parents on the same day. In all other cases the people have to have at least a week to plan time. Write the announcement.
7. As a rule, meetings are held in the evening when the shift of the tutor already ended. But not all parents will be able to take away children home. Think who and where will be engaged with the remained children. It can be one of tutors, the nurse or someone from parents.
8. Prepare group or music hall. Place chairs, put a table for presidium, arrange evident propaganda.
9. The big presidium is hardly required to you, but surely there has to be a chairman of the meeting and the secretary who keeps the protocol. The number of attendees, the agenda, the transcript of performances, questions, answers, decisions and quantity of voted is entered in the protocol. After the protocol is rewritten on the clean copy, it is signed without fail by the chairman and the secretary. If the question very important and the decision is supposed to be sent to higher instances, all parents can sign.