E-mail – the most demanded type of communication to most of which of Internet users inclines. However against the background of growth of popularity of this phenomenon the degradation is observed – elementary rules of drawing up letters are often ignored.
Instruction
1. The frivolity of statement is acceptable only at communication with friends. If the e-mail is directed to the stranger, then it is necessary to adhere to certain principles of its creation. Begin with heading (subject) of the letter. It is an obligatory attribute of business, formatizirovanny communication and registers in a separate line. It depends on the maintenance of the main part, different options are valid, for example: "Information on a course …", "Response to No. vacancy.", "Invitation to cooperation", etc.
2. Any letter begins with access. If you use the programs allowing to generate it in the automatic mode, then risk to receive something it seems "Hello, elenka320!". And there is it because robots take a name of an e-mail of the user or the nickname specified at registration as a basis. Probability to receive the reply to the letter with similar access is extremely low.
3. Exclude familiarity and familiarity, use the standard phrases "Hello!", "Good afternoon!", "Kind time of day!", etc. If the letter is intended to the specific person, then personify access. For example, very appropriate will be such text: "I welcome, Alexander Ivanovich!". Theoretically, the middle name can be lowered if this is not about the scientist and the honored worker.
4. Put content of the letter in order according to standards of spelling and politeness. The text should have accurate structure, to be clear for the addressee, logical and complete. Do not neglect selection elements, they will allow to acquire better the stated material and also to cause desire to read up the message up to the end.
5. You do not transfer the rule of execution of the hand-written letter to the Internet, in particular, do not use the new paragraph and alignment "on width" - in the presence of these attributes in the text of an eye will be quicker tired of reading. Also be careful with an italics.
6. If you write the person for the first time, then do not go into the smallest details of heart of the matter which you plan to solve. Just tell about the letter purpose, explain highlights and the reasons which can interest the addressee to participate in further discussion.
7. Finish the letter with a phrase "Yours faithfully, Oleg, the manager of the company ….", then register the coordinates – the phone number, ICQ and also e-mail.