Probably, each person at least once wrote letters to life to friends, relatives, colleagues or partners in work. And for certain you noticed that not each tone of the letter approaches any given situation. So, for example, friends will have fun if you send them the message in official style. And partners, most likely will not estimate playful tone of the message. Not to be trapped, it is worth learning about how it is necessary to write correctly and competently letters.
In total there are 3 groups of letters. Each of them has the nuances of style and registration.
- Personal letters - addressed to close people, friends, beloved, family members.
- Semi-official letters. Their everyday situations for writing of the letter on request of any information, receiving goods, etc.
- Official letters or, otherwise, business. These are formal messages which the organizations exchange among themselves, as a rule. This look means use of official style for giving to the message of impartiality and unambiguity of treatment.
How to learn it is correct to write personal letters?
It is absolutely simple task. Letters are written close and favourite people in free style. Use a usual spoken language, insert jokes, apply tender words — in the personal letter all is possible. How to begin to write the personal letter? Address the person as if he is nearby.
Personal letters have no strict framework. Unless — do not forget to sign at the end that the addressee understood from whom the message: With love, Masha, yours faithfully, Ivan Ivanovich, yours the Pussycat, etc. However, sending the letter via e-mail, it is possible for the signature and not to put or use the universal signature which will be automatically appended at the end of any letter.
How it is correct to write official and semi-official letters?
Business correspondence — a subject very wide, meaning the whole list of official and semi-official messages. Let's describe the most widespread options.
Letters to various organizations are formed thus:
- the address is surely specified;
- date of writing of the letter;
- if you precisely know a name of the addressee, then it is better to begin so: Dear (F. I. O.);
- if you do not know a name or names of addressees, it is possible to address: Dear sirs;
- on the right in a corner it is necessary to leave a gap for number of the letter.
Information, requests, complaints are, etc. written with a simple and clear syllable, without transition on the personality. How it is correct to write the information letter? It is better if information is stated shortly and in fact. After sending the letter to the organization, it is worth retaining its copy.
If you write to the organization with a request to confirm any given information, do not forget to leave the return address in the right top corner. Also surely write date and refer in the letter to a source of information obtained by you.
How it is correct to write the letter of thanks? Similar correspondence serves strengthening of partnership between the organizations and employees. Messages have to reflect accurately the main thought, to be laconic, clear for perception. Do not forget to mention in the text what you express gratitude to the addressee for.
What to write in the end of the letter?
In case you write the business message on paper, then put date, a name, initials, the signature. In electronic messages the universal signature where the following information is specified is quite often applied: Yours faithfully, a full name And further — contacts on which it is possible to contact the person.